Security Tips for Remote Work Teams

With much of the world shifting to a digital landscape, some companies have concerns about cybersecurity threats. Implementing security protocols is more important than ever if you have remote workers. Use the following tips to protect your confidential data, even with remote work teams.

Use Dedicated Devices

Encouraging remote workers to use their own laptops and smartphones and then connect to secure servers puts your organization at risk of cyber threats. Instead, consider sending employees home with dedicated work computers and phones. Limit the use of these devices to work-approved apps and programs.

You can also ensure that these devices are equipped with anti-virus software programs. Your dedicated information technology (IT) team can also conduct routine security evaluations to ensure there aren’t any present risks.

Two-Factor Authentication

Two-factor authentication, or 2FA, is a must for all remote workers. 2FA works by requiring employees to input a time-sensitive code into a system before accessing the app or data. 2FA can also help businesses monitor secure data and systems. Adding and enabling 2FA to all company devices is also easy and convenient.

Transparent Data Encryption (TDE)

Transparent data encryption (TDE) is commonly used by some of the most secure organizations, including IBM and Microsoft. TDE works by preventing hackers from accessing confidential data and encrypted files. TDE can also encrypt specific data, allowing users to secure only the most confidential information.

Security Techniques

Even simple security techniques can improve remote workplace safety. This includes requiring all team members to sign out of company accounts when browsers are closed. It may also include not allowing employees to use autocomplete forms for passwords or other confidential company information. Some companies may even restrict employees from accessing their data when on public networks.

Frequent Risk Assessments

One of the best ways to identify the biggest security risks within an organization is to conduct a risk assessment. Organizations should prioritize scheduling and completing risk assessments on all remote and in-office workers at least twice a year. These assessments should include a wide range of measurement protocols.

Following each risk assessment, the team should meet to discuss the most common security vulnerabilities. A thorough, detailed plan should also be put in place to respond to threats and data incidents.

Document Management System

A document management system (DMS) is a security measure that provides employees with an organized, consistent place for documents. These documents are stored in the cloud rather than within the organization, which can reduce the risk of corporate network attacks. Getgsi.com is a leading cloud software-as-a-service product to consider for businesses of all sizes.

Using the Internet of Things (IoT) can also be beneficial in improving security in the workplace. However, it’s important to note that IoT also has its own security risks, and most organizations may want to add an additional layer of security to it.

Manage Risk

The best strategy is learning to manage and prevent risk rather than waiting to deal with it when a security threat presents itself. Organizations should carefully choose the management systems they work with by choosing the ones that best meet their unique needs. Another important element of managing risk is thoroughly vetting all vendors.

Companies that work with ample third-party vendors and remote workers may find implementing and enforcing certain security measures more difficult. Due diligence and careful, professional vetting are requirements before working with any vendor with access to the database.

Companies can also manage risk by ensuring all employees are up-to-date on the latest security rules, regulations, and expectations. All employees should be carefully trained on things like phishing and spoofing. Some companies may even schedule ongoing tests, which can provide a unique learning opportunity for team members.

Additionally, many companies may overlook these important pieces of training for remote workers, but they may be even more important for them.

Remote Network Security

Remote network security is necessary when working with a large group of remote workers. Putting remote network security protocols in place ensures that all remote access is authorized and secure. Additionally, a VPN can add an extra layer of encryption and privacy to remote connections. VPN stands for Virtual Private Network.

Some companies may use a virtual private network (VPN), but others may need even more security. Information technology (IT) teams can use a variety of security protocols, including securing entry points, utilizing endpoint protection platforms, and implementing extended detection and response systems.

Specific Remote Worker Security Protocols

Remote workers may also need additional security protocols. Companies may need to implement security requirements like scheduled system updates, frequent phishing awareness, or training programs. The security training protocols may also differ between in-office, remote, or hybrid employees.

Remote work teams are the norm in many organizations today. However, while remote work teams can add efficiency and flexibility to the company, they can also pose a few unique security risks. While it’s possible to protect the company’s confidential data, even with remote workers, putting a few safety standards in place is also crucial.

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